Compliance

Digital transformation is still one of the buzz phrases of the IT industry. An umbrella term with so many nuances that it makes it difficult to start a constructive conversation, particularly when it comes to information governance and data protection. Where do you start?

In one sentence, Records Management in Place (RMIP) is traditionally described as Records Management systems that can connect to other Systems of Engagement, to keep your content compliantly managed as mandated, and close any risks or gaps in an integrated and seamless manner for end-users.

The ROT use case involved acquiring first-generation file analytics software to identify and eliminate duplicates, aged out content and non-relevant information from repositories across the enterprise. The benefit was the lower cost of operations and measurable hard dollar cost savings. Savings were calculated per gigabyte and reflected not only actual reduced storage capacity but the operational, compliance and process costs of managing content on-premises.

The challenge many of my clients face is the ever-accelerating growth of a demanding client base and requirements to change to align with that demand. But before making any decisions on what goes and stays, both from an information and platform perspective, you first need to understand what you have and where it is

Having the ability to understand where data is being created, by who and for what purpose is a critical first step in being able to address privacy requirements.

There has been much written on how all of us have had to modify our working habits as a result Covid. The pandemic was an accelerant to change; but it was not the reason why employees began to embrace collaboration tools such as Teams to do their most important work.

How are organisations supporting staff to do their jobs and providing appropriate governance and systems underpinning the business? Even with an Enterprise Content Management system, staff store information in the wrong place, revert to C Drives and Shared Drives and have a huge amount of high-risk content trapped in email or scattered across business systems.